Turn your great project idea into a great LEADER project?

How can we help turn your great project idea into a great LEADER project?

As early as possible;

  •  talk through your project with one of the Programme Team
  • look at Project hints & tips on the noticeboard
  • book an application surgery.  Surgeries are short (up to 45 minute) one-to-one chats to discuss their project in more detail.  The surgery will help you establish whether your project could be eligible or answer any questions you may have about the application form.  They are held across both Dorset LAG areas and you can book a space at any surgery.  Booking is essential. To book call 01305 225525 or email dorsetleader@dorsetcc.gov.uk

2018 Surgery Venues

13 February – Gillingham

27 February – Sherborne

15 March – Verwood

26 March – Dorchester

9 April – Wareham

24 April – Beaminster

Did you know LEADER can fund community buildings in Dorset?

LEADER provides grants to support rural economic growth and job creation, and there’s often an overlap between these aims and the work and activities of community organisations. Grants of up to 40% are available for capital costs that support new developments – and exceptionally, more where there is no direct benefit for the applying organisation.

Village Hall

Whitchurch Village hall received £30,000 of LEADER funding towards the cost of an extension. This allowed a rural village pre-school to operate from the hall, and improved facilities generally, attracting more users.

Other funds are available that are useful in themselves, but can also complement LEADER funding: for match funding and for short term loans to cover costs before claiming for LEADER. See links below for some examples.

See the Dorset LEADER website for more info, and get in touch to discuss your project idea


Other sources of funding:


Loans and other funding approaches

Quotes for your project


Hurrah! You’ve been accepted to full application with your project, more than likely the first thing you will be thinking about is getting the large number of quotes together but before you start please read the information below (taken from the handbook!).

When you submit your full application to the Dorset LEADER team we begin a very thorough quote checking process – there are over 20 things we check each quote for, if you don’t follow the rules below then we’ll send the quote back to you asking for more information; delaying your application.

How many quotes do I need for each item?

A note about VAT – the thresholds below are based on what you will actually pay – so if you are VAT registered and able to reclaim VAT, it will be the net price of the item; if not it will be the gross price. If you can’t supply the number of quotes required below then contact your sponsor to discuss.

Value of item or service How to show value for money
£1,500 or less 2 quotes or references to 2 catalogue listings (including online suppliers)
£1,501 to £10,000 3 quotes or references to 3 catalogue listings (including online suppliers)
£10,001 – £50,000 3 quotes or 2 quotes and a reference to a catalogue listing (including online suppliers)
£50,001 or more 3 quotes

General Points

Quotes must;

  • Come from different suppliers
  • Come from suppliers that are not linked to the applicant or the applicant’s business
  • Be comparable in terms of quality, size, quantity, units and specification
  • Be still valid and dated within the last 6 months
  • Include an itemised break down of costs, if this is not possible then the applicant must provide the specification that the supplier quoted against
  • Include the suppliers name/a contact name, address and telephone number
  • Include company registration number (if they are a limited company)
  • Include the VAT number (if they are VAT registered)
  • Be addressed to the applicant or their business

Print outs from online catalogues or photocopies of paper catalogues are acceptable, they must conform to all of the above and also show the date they were printed/copied and the full web address/page number.

Have a look at an example: Quotes.pdf

The Northern Dorset Local Action Group invites innovation for a special tourism project

almer-church-and-pondThe Local Action Group has identified an area for specific support and on the 14 November launched a competitive call to residents, community groups and enterprises to create a digital platform for community based tourism.

Up to £40,000 is available to design, develop and launch a platform which focusses, in the first instance, on a particular subject or theme appropriate to the area’s special character, heritage and rurality.  The project must be new and involve community participation and lead to growth in the wider rural tourism economy. The calls are competitive and only those which meet the set criteria will be invited to make an application.  The closing date for first stage applications is 23 February 2017.

To find out more about this Call for Projects, including what we expect from potential proposers and how to apply, call the Programme Team 01305 225525 or download The Call Paper

Project hints & tips: preparing a cash flow forecast

Notes on preparing a cash flow

A cash flow forecast is a standard tool to help organisations plan and manage their income and expenditure.  It is a normal part of any business plan for both commercial and non-profit companies.  A forecast normally covers a 12 month period – but it is good practice to up-date this on a monthly basis with the actual amounts, once you have got the basic information the updating of the cash flow is relatively simple and a really useful tool for business planning. For your LEADER grant it shows us when the ‘outputs’ from the project will occur e.g. increase in sales.


Step 1

  • First, gather your bank statements and records for your last financial year.
  • Go through each month and work out what money went in and out of your accounts in that month. Record the amount of income received and expenditure paid out in the month by category/type of expenditure. Your accounts may already have this information in them.
  • Add rows to the cash flow statement if necessary to account for all of your income and expenditure


Do this exercise in some detail – even if this is tedious, this will be the worst of it.  Remember that you are accounting for the month in which money actually left or entered your accounts.  And not when an invoice was received or issued.  The result is that you will get a picture of the last financial year. Use last year as a template for the cash flow moving forward.


Step 2

Now think about forecasting for the future.


  • What differences in income do you expect? And what differences in the timing of income do you expect?
  • Look at your expenditure. What changes are you expecting in your expenditure?  And what differences in timing do you expect?


Step 3

Once you have your forecast income and expenditure,

  • You need to include the opening cash balance amount as at the beginning of the year as a starting point for the month in your cash flow statement. The LEADER template should then automatically update the closing balance and other totals.

By Jessica Saunters, Project Officer for the Northern Dorset Local Action Group

The £600,000 lorry that turns trees into wood chips

By Steve Keenan, Northern Dorset LAG member

On a disused World War II airfield in Tarrant Rushton (https://en.wikipedia.org/wiki/RAF_Tarrant_Rushton), east of Blandford, there is a fearsome crushing machine, one of only three in use in the country.

It’s called a Komptech Chippo and it’s a lorry made in Austria, a country that is world leader in creating energy from timber. There are no oil or gas reserves in Austria, but they do have a lot of trees.

The lorry reduces trees to chips in seconds: up to 100 tonnes of solid timber an hour. It can split anything over 1.2 metres with its onboard hydraulic splicer, use the crane to grab and lift a trunk and dispense chips by blower or belt. But Dan Upton isn’t satisfied: he’s going to sell the Chippo, probably to a wood recycling company in Ireland. And he’s going to buy a bigger one from Austria.

Dan set up Southern Wood Energy in 2008, on land he leases from two farms, including Abbey Croft Farm, where he was employed before setting out to build his own business.

The main storage area is an enormous hangar that used to house Lancaster bombers. The airfield was also home to troop-carrying glider operations during WWII – taking off from here to Pegasus Bridge, the first Allied troops to land in France on D-Day.

The runway has long gone, the concrete broken up and re-used to build the A338 Bournemouth spur road in the 1970s. But on a patch of hardstanding, alongside other Nissen Hut war relics, Dan has established one of the biggest wood fuel production companies in Britain.

There are eight boilers on site, fed on ‘ugly’ wood – pallets, poor grade trees, stumps, cut-offs and other waste. Some 10% of the wood that comes in is burned to heat air and reduce moisture to around 20% in the ‘good’ wood chips.

One brand new (Austrian) boiler will effectively turn the wood into gas, which is then burned to generate electricity – and will replace the existing generator, saving hugely on costs. And excess power can be sold to The Grid.

Some 100,000 cubic metres is produced annually and sold, mainly within a 50-mile radius, to customers including schools, care homes and hospitals. It is cheaper to heat buildings with wood chips rather than pellets. Containers are also packed and shipped to other customers, including the huge boilers at the Olympic Park, now home to 6,000 flats.

The self-contained (driver sleeping cab included) Chippo crushing machine is also on the move regularly: it chips 40,000 tonnes of timber a year on site at Heathrow Airport.

Where does the wood come from? From the many large estates in Dorset – while on site, a lorry lumbered in stacked with poplar from a land clearance in Child Okeford. No money changed hands – the estate was happy to have its land cleared for free.

Leylandii, oak and other species were ready to be chipped. There were also old fence posts beyond commercial use. Southern can also handle brash and smaller wood – and its biggest boiler, the 900C Froling (it’s Austrian) is able to extract stone and metal during the firing process.

There are nine people employed on site, with at least one engineer constantly on the road maintaining 20 wood chip boilers shipped and installed by Southern around the country.

It’s quite an operation. Dan has successfully applied for 40% grants for three separate pieces of machinery used at Southern, which typifies the type of project that LAG is looking to fund – sustainable ideas that create jobs while helping to manage woodlands and timber waste.

It’s a magnificent site, with big open skies and surrounded by barley and wheat fields. There are no neighbours to complain about noise, even when Chippo is going full throttle. They’re missing something: it’s quite a spectacle.